Space Publisher is a tool that allows you to publish your meeting rooms to office space aggregator platforms. The aggregators that Space Publisher works with at the moment are: meetingrooms.com, liquidspace.com and davincivirtual.com. 

Office space aggregators will list your meeting rooms on their platforms and thus make them available to their audience. Customers will have the possibility to see your rooms' availability in real time, book through the aggregator's website, and then Space Publisher will receive their booking and add it to your Operate system.  
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Publishing your space through an aggregator is a great way to promote your offering to a specialized audience, who visit these aggregators precisely because they are interested in booking the type of space that you provide. 

All you need to do is sign up with an aggregator and publish your space. That's it! Your space will be available online, for customers to book on the aggregator's platform. When they do, your bookings will automatically sync to Operate.
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Here is the overall process that you will go through, while using Space Publisher: 

NOTE: If you are using the Operate Portal, bookings that come through it will also be marked as Web Bookings on the Calendar. The easiest way to distinguish Space Publisher Bookings at the moment is to look at the Lead Source, where the aggregator is listed.
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The prices you have set for your Meeting Rooms in Operate will sync to the aggregator at the External Rate. 

If you would like to use a different price for Space Publisher rooms, you can set it on the aggregator's platform and when booked, meeting rooms will sync to Operate at that price, without affecting your Operate records and any other pricing you might be using when booking directly to customers.  
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When a booking comes through to Operate, it will be recorded as invoiced. Due to the booking process involving the aggregator as an intermediary and to the fact that these bookings will involve commissions paid to the aggregator, you do not need to bill the customer directly for the booking. This is the responsibility of the aggregator.

You will only bill the customer directly for any additional services, when the booking takes place (e.g. for catering).

To be paid for your bookings, you will need to manually invoice the aggregator.
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There are several steps to take in order to configure Space Publisher and use it to book your spaces. 

Create Meeting Room products. Each room must have a maximum capacity, and at least one Layout Style. You will also need to check 'Make Available Online'.

To be able to list space on an Aggregator Platform, you will first need to sign up to an account and start a partnership with them. See here for more information.

Go to your Operate Settings > Integrations and search for Space Publisher. Click Install, then click Open. 

Operate will now list all of your locations. You can choose which ones you would like to publish through your aggregator(s) of choice, simply by toggling the switch on the right to the ON position. (The toggle is grey when turned off and blue when turned on). 

Once your location is published, click on its name and you will be directed to a list of all rooms available at the selected location. Turn ON the switch on the right of each meeting room you want to publish. 

In the Manage Promoters section, you can switch on the aggregator(s) where you want your space to be published (and with which you have signed up).
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See here for more information. 

Each of the aggregators will need the Location and Resource IDs for the rooms which you would like to list. 

Your Location ID is listed next to each of your locations in Space Publisher.

Select a location to see each of your rooms and the associated Resource ID.
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Bookings from the aggregator will automatically appear in your calendar as a Web Booking. 

As soon as payment for the booking has been processed by the aggregator, the booking status will show Confirmed.

The Lead Source will display the name of the Aggregator through which the booking came.
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Further details about the booking, including the number of people, layout and any additional services requested will be listed in the calendar booking notes. Some aggregators will also provide a link here which you can use to see more details about the booking. 

A new Account will be created with the company name associated with the booking, with the Lead Source listed as the aggregator, and a Contact will be created for user who made the booking. 

If a customer cancels their booking, it will automatically disappear from your calendar in Operate. 

If you would like to cancel a booking, you will need to contact the aggregator as well as removing the booking from Operate to ensure that the room is available for further bookings.

The invoicing of your bookings is outlined in your agreement with your aggregator. We have provided you with a Report to verify which bookings have been made and the details of each. If you want to invoice for these through Operate, you can add the aggregators as an Account, and manually issue an invoice to them for the relevant amount.  

A report is available in the Reports area which lists each booking which has been made at any of your locations.
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The report outlines, for the previous month:

If you want to run the report for a different time period, select Edit when viewing the report and change the Date Filter.
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