You need to capture details of each of the spaces that you manage using the essensys Platform, including those you intend to lease to occupiers.

Context: The space management processes are a partial "digital twin", where your real-world spaces are modeled in the essensys Platform. The initial modeling involves: checking and updating the site details, modeling the floors at the site, and modeling the spaces on each of the floors (this task).

Add Spaces

From Manage spaces page, you can:

Add new spaces directly to your floor.
Add new spaces as interior spaces to other spaces on the floor.
Edit the basic details for existing spaces on the floor, including changing the space's status.
Delete one or more existing spaces from the floor.

Example: Where a floor is split into wings, and the wings contain offices and meeting rooms, the wings are modeled as spaces on the floor, and the offices and meeting rooms are modeled as interior spaces of the wing.

Before you begin

Before you can describe the spaces on your floor, your floor needs to have been modeled. For details, see Create Floor.

Accessing the Space Details

From the Main Navigation, select Spaces.
Select your <Site> in the Site list.
Tip: You can filter this list of sites by site name using the search field at the top of the site list.
Select the floor that you want to add spaces to.
The Spaces list opens alongside the Site list. Details of the first space in the list are displayed in the main editor.
To view details of all spaces on this floor, and to add, edit, or remove spaces, click Manage spaces.
The Manage spaces page opens. For more information, see Manage spaces.

Process

From the Manage spaces page:

Create a space:
1. To create a space directly at the floor level (not contained by another space):
  - To add a single space, click Add at the bottom-left.
  - To add multiple spaces, change the number, and then click Add.
    For example, if your floor is broken into 4 wings, you could type 4 to add the 4 spaces to the floor at once.
2. To create a space that is contained by an existing space, click Add an interior space to the right of the parent space.
  For example, to add an office to a wing, click Add an interior space to the right of the wing space details. The new row that is added to represent the office is indented below the parent wing and prefixed with an icon indicating the relationship.
For each of the spaces you have added, supply the following details:
1. Supply a Space name.
2. Select a Space type.
3. Optionally, supply a Code for the space.
4. Optionally, indicate a Capacity.
5. Indicate the Size of the space.
6. Use the Space status toggles to select whether the space can be leased by an occupier or is a Flex common area (a space that can be used by everyone at the site).
Once you are happy that you have defined all of the spaces on this floor correctly, click Save and Close.

The Spaces list re-opens for this floor.

What next?

You may need to repeat this process for the other floors at your site. To do this, select a different floor and repeat the preceding steps.
Once you have created the spaces on your floor, you will need to configure each space individually; adding a picture, associating the space with the appropriate pricing products, assigning floor ports, and so on. For more information, see Configure Spaces.

Manage spaces

The Manage Spaces page, where you initially create your spaces, is a summary of all of the spaces on a selected floor.

Site list

From the Spaces page, select the site and then floor whose spaces you are adding or managing. For details, see Manage site - Site list.

Spaces list

Click Manage spaces to view and manage details of all spaces on the selected floor.

Main editor (Manage spaces)

Field	Description
Spaces (rows)
Space Name	The name of the space. This should match the name used to reference the space in the real world.
Space Type	The type of space that this is. By default, the options are: Co-working space Desk Event space Kitchen Meeting room Office Parking space Store Toilets Utility space Wing
Code	This is an ID or unique code for a space.
Capacity	The number of people that the space has capacity for.
Size	The total floor space in either square meters or square feet. Note: The unit is configured by essensys, and is displayed as part of the field name.
Space status	The status indicates how this space can be used: Occupiable - the space can be leased by an occupier. The lease is defined by the occupier's contract, with pricing controlled by a lease product. Flex common - the space is common and can be used by anyone at the site. Note: If you are using the Dynamic Booking module, the space status may also be bookable.
Add Add an interior space	There are two widgets for adding spaces to the floor: Use Add (bottom-left) to add one or more main spaces to the floor. See below. Use Add an interior space alongside an existing space to add a space to another space. For example, to add a meeting room to an office. Note: The relationship between your spaces (main and interior) dictates the availability of spaces for occupancy. For example, if a Wing is occupied, the Meeting Rooms within that Wing will also be unavailable to lease.
Delete	To remove a space from the floor, click the Delete icon to the right of the row. Note: If you delete a space with interior spaces, this action deletes both the main space and its interior spaces.
Navigation (bottom)
Add	Use Add (bottom-left) to add one or more main spaces to the floor. To add a single space, click Add. To add multiple spaces, change the number to the number of spaces you want to add, and then click Add. Note: Main spaces are not physically inside other spaces on the floor. They may include wings or co-working spaces.
Cancel Save Progress Save and Close	Click Cancel to close the window and abandon your changes. If you are modeling a large number of spaces, click Save Progress to save your changes but remain in this view. If you have modeled all of the spaces you want to, and want to return to the Spaces list, click Save and Close.

essensys Platform - Space management - Create floors

essensys Platform - Space management - Manage site

essensys Platform - Space management

essensys Platform - Space management - Configure spaces

essensys Platform - Space management - Export site occupancies