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essensys Platform - Advanced Networking - How to add a printer by IP address

How to add a printer to your computer by IP address

Stuart avatar
Written by Stuart
Updated over a week ago

How to setup a printer with a static IP address

There are many cases that require a printer to have a static IP address. For example, you may need to ensure your network printer always has the same IP address so it can be shared among different computers. Here’s how you can setup a printer with a static IP address.

To setup the printer with a static IP address, we'd suggest you refer back to the manual of the printer or manufacture.

Once the printer has been setup with a static IP address, check the connection by printing a network test page. (Please refer to your manual or manufacture for these steps)

Before we start, you should have the following information:

  • Internal IP address assigned on the Printer, you can obtain this from your service guide found here.

  • Make sure the Floor Port/Switch Port the printer is connected to is assigned to the Occupier and Port role is LAN Only.

  • If the printer is connected to the WiFi make sure it's connected to WiFi Device/MAC.

Instructions for Windows devices

  1. Click Start and search Printers & Scanners

  2. Select Add a printer or scanner

  3. If the printer does not populate, try adding it manually on the PC with the printers IP Address. First, obtain the IP address from the printer (under the network status on the printer)then select Add Manually

  4. Select Add a printer using a TCP/IP address or hostname and then Next

  5. Select TCP/IP Device from the drop down

  6. Input the IP address of the printer, e.g. and click Next

  7. The PC should pick up the printer. If it doesn't, please contact the printer supplier or the clients IT Support Team

Instructions for Apple Mac:

  1. Select the Apple icon in the upper-left corner of your screen

  2. Double-click on Print & Scan (Print & Fax)

  3. Find "Printers & Scanners" on the list of options and click on this icon

  4. In the Print & Scan (Print & Fax) window, click on the plus sign button

    Note - Some older Mac versions require you to click on "Add Printer" before proceeding to the next step.

  5. Click on the IP tab in the Print Browser window

  6. For Address, enter IP Address of the printer 

  7. Leave the Queue field blank

  8. The Name and Location fields are for your reference to keep track of your printers and differentiate between multiple ones

  9. For Print Using, do not select Generic Postscript Printer.  OS X will try to locate an appropriate driver but if it cannot then It is recommended to download the correct driver from the manufacturer

  10. Click Add. The printer will be added to your list of printers

Once these steps are completed your printer will be added to your device and ready to print.

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