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Making Multiple Meeting Room Bookings within essensys Operate
Making Multiple Meeting Room Bookings within essensys Operate

Using Operate's Multiple Bookings to Book More than One Space in One Go

Stuart avatar
Written by Stuart
Updated over a week ago

The Multiple Booking feature allows you to book one or multiple rooms for the same customer, all in one go.

To start creating a multiple booking, go to Calendar in the main menu, then click the Multiple Booking button on the right, on top of your calendar view.

Add General Information

Select the customer account for which this booking is being made, then choose a contact and name your booking.

Add Bookings

Here is where you can add your bookings. Select the room that you want to book, add the booking date and times.

Click Add Another Booking to book a new room.

Use Auto Copy to generate a duplicate of your previous booking line. To do so, first click Auto Copy and the button will turn on and become highlighted in red. Next, click Add Another Booking  to generate the new line - This makes booking editing faster since it will copy your previous booking line and allow you to make specific changes only, such as to the room or to the date/time. ). 

If you click the Auto Copy button again, the option will turn off and clicking Add Another Booking will generate a new blank line.

Please note that here cannot be two identical bookings and one will show a conflict.

The conflicting bookings will need to be adjusted since a conflict means that the room is not available during the specified time.

Below is what the booking look like when valid and when conflicting. Please keep in mind that this occurs after the booking confirmation. If the booking saves, then there are no conflicts. If not, Operate will not save your booking and return you to the same page, showing the conflicts.

We recommend checking your calendar before making a multiple booking, to ensure that the resource you want to book is available at the date and time desired by your customer. 

Add Catering and Facilities

If your customer also requires catering during this booking, you can add it below, under Catering and Facilities. Simply select the product, add reference text if needed, enter the quantity, check that the price, tax and total are correct. Click Add a New Line to add more catering and facilities for the booking.

Confirm your Booking

Click the Confirm button when you are happy with your booking setup.

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