The Multiple Booking feature allows you to book one or multiple rooms for the same customer, all in one go.
To start creating a multiple booking, go to Calendar in the main menu, then click the Multiple Booking button on the right, on top of your calendar view.
Add General Information
Select the customer account for which this booking is being made, then choose a contact and name your booking.
Here is where you can add your bookings. Select the room that you want to book, add the booking date and times, Click Add Another Booking to add a new one. You can select the same room and a different date/time; or you can select a different room, which you can book for the same date/time or for different timings.
Please note that if Operate detects a booking conflict (if there is another booking made for the same resource, which overlaps the date and time of the booking you want to make), this will be displayed next to the occurrence, as a Conflict notification.
Conflicts will be verified once you save your booking by clicking 'Confirm'.
The conflicting booking will need to be adjusted since a conflict means that the room is not available during the specified time.
Below is what booking look like when valid and when conflicting. Please keep in mind that this occurs after the booking confirmation. If the booking saves, then there are no conflicts.
We recommend checking your calendar before making a multiple booking, to ensure that the resource you want to book is available at the date and time desired by your customer.
Add Catering and Facilities
If your customer also requires catering during this booking, you can add it below, under Catering and Facilities. Simply select the product, add reference text if needed, enter the quantity, check that the price, tax and total are correct. Click Add a New Line to add more catering and facilities for the booking.
Confirm your Booking
Click the Confirm button when you are happy with your booking setup.