You need to capture details of each of the spaces that you manage using the essensys Platform, including those you intend to lease to occupiers.

Context: The space management processes are a partial "digital twin", where your real-world spaces are modeled in the essensys Platform. The initial modeling involves: checking and updating the site details, modeling the floors at the site, and modeling the spaces on each of the floors (this task).

Add Spaces

From Manage spaces page, you can:

  • Add new spaces directly to your floor.

  • Add new spaces as interior spaces to other spaces on the floor.
    Example: Where a floor is split into wings, and the wings contain offices and meeting rooms, the wings are modeled as spaces on the floor, and the offices and meeting rooms are modeled as interior spaces of the wing.

  • Edit the basic details for existing spaces, including changing the space's status.

  • Delete one or more existing spaces from the floor.

Before you begin

Before you can describe the spaces on your floor, your floor needs to have been modeled. For details, see Create Floor.

Accessing the Space Details

  1. From the Main Navigation, select Spaces.

  2. If you cannot see the Floors for your site, you need to select your <Site> in the Site list.
    Tip: Only the site at the top of the list is expanded to show the floors. If you want to edit the spaces at a different site, you will need to select it to be able to select its floors and spaces.

  3. Select the floor whose spaces you want to edit.
    The Spaces list opens alongside the Site list.

  4. To view details of all spaces on this floor, and to add, edit, or remove those spaces, click Manage spaces.
    The Manage spaces page opens.


For detailed information about the values you can enter into these fields, see Space Details.

  1. To create a space directly at the floor level (not contained by another space):

    • To add a single space, click Add at the bottom-left.

    • To add multiple spaces, change the number and click Add.
      For example, if your floor is broken into 4 wings, you could add 4 spaces to the floor at once, each representing a wing.

  2. To create a space that is contained by an existing space, click Add an interior space to the right of the parent space.

    For example, to add an office to a wing, click Add an interior space to the right of the wing space details. The new row that is added to represent the office is indented below the parent wing and prefixed with an icon indicating the relationship.

  3. For each of the spaces you have added, supply the following details:

    1. Supply a Space name.

    2. Select a Space type.

    3. Optionally, supply a Code for the space.

    4. Optionally, indicate a Capacity.

    5. Indicate the Size of the space.

    6. Use the Space status toggle buttons to select whether the space can be leased by an occupier or is a Flex common area (a space that can be used by everyone at the site).

  4. Once you are happy that you have defined all of the spaces on this floor correctly, click Save and Close.

The Spaces list re-opens for this floor.

What next?

You may need to repeat this process for the other floors at your site. To do this, select a different floor and repeat the preceding steps.

Once you have created the spaces on your floor, you will need to configure each space individually; adding a picture, associating with the appropriate pricing products, assigning floor ports, and so on. For more information, see Configure Spaces.

Space Details

The Manage Spaces page, where you initially create your spaces, is a summary of all of the spaces on a floor.



Space Name

The name of the space.

This should match the name used to reference the space in the real world.

Space Type

The type of space that this is.

By default, the options are:

  • Co-working space

  • Desk

  • Event space

  • Kitchen

  • Meeting room

  • Office

  • Parking space

  • Store

  • Toilets

  • Utility space

  • Wing


This is an ID or unique code for a space.


The number of people that the space has capacity for.


The total floor space in either square meters or square feet.

Which unit is used is configured by essensys on behalf of the customer, and is displayed as part of the field name.

Space status

The status indicates how this space can be used:

  • Occupiable - the space can be leased by an occupier. The lease is defined by the occupier's contract, with pricing controlled by a lease product.

  • Flex common - the space is common and can be used by anyone at the site.

Note: If you are using the Dynamic Booking module, the floor status may also be bookable.

  • Add

  • Add an interior space

There are two widgets for adding spaces to the floor:

  • Use Add (bottom-left) to add one or more main spaces to the floor. Main spaces are not physically inside other spaces on the floor. They may include wings or co-working spaces.

  • Use Add an interior space alongside an existing space to add a space to another space. For example, to add a meeting room to an office.

Note: The relationship between your spaces (main and interior) dictates the availability of spaces for occupancy. For example, if an Wing is occupied, the Meeting Rooms within that Wing will be unavailable to lease.


To remove a space from the floor, click the Delete icon to the right of the row.

Note: If you delete a space with interior spaces, this action deletes both the main space and its interior spaces.

  • Cancel

  • Save Progress

  • Save and Close

  • Click Cancel to close the window and abandon your changes.

  • If you are modeling a large number of spaces, click Save Progress to save your changes but remain in this view.

  • If you have modeled all of the spaces you want to, and want to return to the Spaces list, click Save and Close.

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