If you are a operator team member who is using the Dynamic Booking module, you can view the space bookings at your site using the Calendar list view in the essensys Platform. This view shows you the bookings that are upcoming at the site.
View Bookings
Before you begin
You must be using the Dynamic Booking module.
Accessing the Calendar for a Site
In the left-hand menu, click Bookings.
Select the Site you are interested in.
Click the Calendar tab to view the bookings associated with the selected site.
By default, the calendar view, showing all upcoming bookings, is shown.
The List view (default view) lists the bookings associated with the site. For details, see List View.
Note: Both the List and Timeline views can be filtered to show bookings at different times, by different occupiers, and so on. If you are using approval flows on any of your spaces you can also filter by "pending bookings" that require your action. You can also edit and cancel bookings in both views. You can only book available spaces in the Timeline view.
Filtering the list view
Changing the Date
By default, the List view is filtered to show today's bookings. You can use the drop-down list to change the period of time you want to view bookings for:
Filtering the Bookings
At the upper right, there are widgets for filtering the visible bookings:
Use the text search to search for a booking using a booking reference.
Click download to download the list of bookings that is currently in the view as a CSV file.
Use the Advanced filters to filter by occupier, status (defaulted to "All bookings") and choose whether or not you want to view cancellations.
Calendar Details
List View
The list view shows a filtered list of bookings and booking information.
Field | Description |
Booking start time | The time that the booking starts. |
Booking duration | The length of the booking. |
Booking status | The booking statuses. Can be one of:
|
Space name | The name of the space that the booking is for. |
occupier / occupier user | If the booking is made on behalf of an occupier, an occupier account is selected. It is also possible to select the specific user who is responsible for the booking. |
Booking reference | A reference to identify the booking. |
Reject & Approve buttons | If the space requires approval from the Operator and hasn't been actioned yet. |
